The Clovis Castle is seeking a skilled and highly organized Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing a wide range of events hosted at our prestigious venue. With your exceptional attention to detail, strong communication skills, and ability to manage multiple tasks simultaneously, you will play a vital role in creating seamless and memorable experiences for our clients and their guests.

 

Responsibilities:

• Collaborate closely with clients to understand their event vision, objectives, and specific requirements, ensuring their expectations are exceeded.

• Coordinate and manage all aspects of events, including venue setup, décor, catering, entertainment, audiovisual equipment, and logistical arrangements.

• Develop comprehensive event timelines, outlining all tasks and deadlines, to ensure smooth execution and timely delivery of services.

• Liaise with vendors, suppliers, and service providers to negotiate contracts, secure necessary permits, and coordinate logistics, ensuring quality services are delivered within budget.

• Conduct site visits and walk-throughs with clients to familiarize them with the venue layout, discuss event flow, and address any questions or concerns.

• Oversee event setup and teardown, ensuring all elements are executed according to the client's specifications and maintaining a visually appealing environment throughout the event.

• Manage event budgets, tracking expenses, and ensuring cost-effective solutions are implemented without compromising quality.

• Communicate effectively with internal teams, including catering, operations, and facilities, to coordinate resources and provide necessary event details and requirements.

• Anticipate and resolve any issues or challenges that may arise during events, demonstrating quick problem-solving skills and maintaining a high level of professionalism.

• Ensure compliance with all applicable health and safety regulations and venue policies throughout the event planning and execution process.

• Stay updated on industry trends, emerging event technologies, and best practices to continuously improve the event experience at The Clovis Castle.

Requirements:

• Proven experience as an Event Coordinator or similar role, preferably in a high-end events or hospitality environment.

• Strong organizational and time management skills, with the ability to handle multiple tasks and priorities simultaneously.

• Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and team members.

• Detail-oriented mindset with a focus on delivering exceptional quality and attention to detail in all aspects of event planning and execution.

• Ability to work effectively under pressure, maintain composure in fast-paced environments, and adapt to last-minute changes.

• Proficient in event management software, productivity tools, and MS Office suite.

• Familiarity with audiovisual equipment, lighting, and event production is a plus.

• Availability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.

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Join The Clovis Castle as an Event Coordinator and be part of a team that delivers extraordinary experiences. Your passion for event planning, organizational skills, and dedication to providing exceptional service will contribute to the continued success and reputation of our venue as a premier destination for unforgettable celebrations.